Payment Lots

Introduction

Payment lot functions enables you to process incoming and outgoing payments using payment lots

If you are unable to assign payments received, you can initiate repayment within the payment lot which then can be processed via payment program.

When payment initiated by the customer, the customer determines when to pay. Payments initiated by the customer can be processed by a payment lot or check lot or payment card lot or cash journal. The open items gets cleared automatically via the clearing procedure or you can assign payments manually to one or more open items. Payments that could not clear open items can be posted on an account or placed in the clarification worklist to be reviewed.

When payment initiated by the company, the company determines when to collect or disburse payments to or from the business partner. Payments initiated by the company are processed by the payment program to process both incoming payments (direct debit) and outgoing payments (bank transfer).

Sample Perocess Flow

Payment/check lots are used in connection with payments initiated by business partners. Data from payments that have a common origin or that should be processed together are stored in one lot.

Payment/check lots can be created manually and can be automated with customer specific customizations.

The general steps in payment lot processing are as follows:

1. Create the Payment Lot: The payment lot can be created manually or by a program (bank statement file upload).

2. Change the Payment Lot: Items can be inserted or deleted, corrections to items are permitted.

3. Close the Payment Lot: Items can no longer be inserted or deleted; however, corrections to items are permitted.

4. Post the Payment Lot: The payment lot can only be posted after it has been closed. Upon posting, payments are transferred to the contract accounts and postings are made to the appropriate clearing account. Payment differences can be automatically posted to special profit and loss accounts as per configurations.

Structure:

• Header (Data that applies to all items)
  • Document type,
  • Search term,
  • Posting date,
  • Bank clearing account,
  • Company code for the bank posting,
  • Currency,
  • Value date and
  • Reconciliation key Default Values:
  • clearing reason (incoming payments)
  • Selection categories (G for business partner or K for contract account).
• Item(s)

Selection categories enable you to decide which fields are to be used to select open items via a screen variant. Additional selection categories can be defined in customizing and respective selection fields can be taken from the structure FKKOP.

Selections within a line are linked by AND logic, while the different lines of the selections are linked by OR logic.

In the payment lot list entry, partial amounts can also be allocated.

It is possible to transfer post payments to clearing accounts using a short account assignment for which a company code and general ledger account are defined in customizing. This type of posting is necessary if a payment was received wrongly or target information coulod not be identified.

Payment Advice Notes (PAN)

You can also use the PAN number as selection criteria when entering a payment lot in addition to the business partner or the contract account. When the payment is posted, the system selects the open items of the business partner in the PAN. The system uses the entries in the PAN items to allocate clearing amounts to the selected items.

You can use the RFKKAV00 report to transfer payment advice notes from a sequential file, and generate one or more payment advice notes. It carries out the following activities:

• Read the application server file specified and check the data contained therein.
• Create one or more payment advice notes, provided the data records are correct.
• Close the payment advice notes, provided the corresponding indicator is set.
• Defective data records are saved separately and can be transferred after correction.

Payment Lots from Bank Statement

Payment lots are created and processed automatically if the payments are transferred in the form of a bank statement file (usual case).

You can use transaction FPB7 to select payments, returns and payment orders that are imported into the bank data memory. If required, the data can be transferred directly to a payment lot, payment order lot or returns lot.

Alternatively, you can output selected data from the bank data memory in a file. In another step, you can then import the created files into payment lots, payment order lots or return lots.

You can do this using the RFKKZE00 (payments, payment orders) and RFKKRL00 (returns) reports. The system uses the business transaction and the amount +/- sign to decide the lot type to which a payment position is transferred.

You can use transaction FPB17 if you convert country-specific bank formats into the Multi Cash format. Data from the Multi Cash statement file and line item file are transferred to payment and returns lots.

In customizing, you can define the rules for the automatic analysis of note to payee texts for the automatic transfer of payment data to payment lots. Using the values determined, the system then determines the selection criteria for the assignment of payments to receivables.

In customizing, you can specify a check procedure for the interpretation of the note to payee (sample function module FKK_SAMPLE_SEL_TYPE_CHECK). You can use transaction FP_NOTE_TEST to test the note to payee analysis. You can use event 0950 for additional selections when payment data is transferred

Clarifications Processing

Items requiring clarification arise when you post a payment/check lot but either some or all payments could not be posted. When you post a payment/check lot, these items are posted to an interim account and included in a clarification worklist.

You can transfer these items from the interim account to a contract account, if you process the worklist. You can process the posting for a payment, for a payment lot or for all clarification cases for more than one payment/check lot.

SAP provides two standard workflows to support the clarification worklist processing as below:

1. WS21000078 to allocate a clarification case to a processor before it is sent to an agent in the workflow inbox. Agent assignment and agent restriction ensure that clarification cases are only assigned to an agent once. This means that if an agent cannot process and complete a clarification case, this case is sent automatically to another agent.

2. WS21000077 to forward a clarification case from agent to agent, if an agent cannot clarify a case. You should activate the Workflow Direct Switch indicator in the general workflow customizing settings, so that the Next Processor query appears immediately after processing.

The selection options of the clarification list enable you to restrict the open clarification cases according to clarification accounts and account holders.

• Role 2100008 Limited Selection Clarification Worklist and
• Role 2100009 Limited to Acute Clarification Cases to define mapping rules and thereby assign each clarification case to at least one processor or group of processors.

Transaction PFAC_INS to create mapping rules.

Activate roles for clarifications:

With this you can activate the roles for the clarification process for the application object PLOT (Payment Lot).

FICAIMG
>Contract Accounts Receivable and Payable
 >Technical Settings
  >Prepare Processing of Clarification Worklist

You can use the report RFKKUMBKL to transfer payments that are in clarification and that you cannot assign, and thereby remove them from the clarification worklist. Carry out the transfer posting by specifying a short account assignment to which a minimum retention period is assigned.

You can use the following functions if the credit use has to be clarified for a business partner:

• Credit clarification
  • Function to process the following types of credit:
    • Credit that was previously selected by the mass activity Generate Credit List and sent to clarification processing
    • Credit that was directly included in the clarification worklist as a result of customizing settings
• Credit processing
  • To manually process individual credit that has not been entered by the credit list

The Remain and Send Letter processing activities are available only within credit clarification.

Sample Transaction Codes

Transaction Code	Description
FP05	Entering and Posting Payments Manually
FP25	Incoming check lot Check lots are special payment lots that are created to post check payments.
FP35	Credit card lot
FP45	Payment Order Lot
FPCPL	Clarification Processing (Payment Lot)
FP05CLE	Worklist: Payment Lot
FP30	Find Payment
FPRU	Overview of Repayment Requests
FP18	Reverse Repayment Request

Customizing

FICAIMG
>Contract Accounts Receivable and Payable
 >Business Transactions
  >Payments
   >Processing Incoming and Outgoing Payments

Number Range Object

Posting Areas:

Posting Area	Description
1030	Default Values for Payment Lot
1031	Default Values for Check Lot
1033	Default Values for Credit Card Lot
1040	Incoming Payment Interim Account
0080	Clearing Account for Incoming Checks
0130	Repayment of Incoming Payments

Tables

Table	Description
DFKKCFZST	Clarification Cases: Payment Lot
DFKKZA	Repayment Request
DFKKZF	Payment lot: Reconciliation key
DFKKZK	Payment lot: Header data
DFKKZN	Payment Lot: Notes for Clarification
DFKKZP	Payment lot: Data for payment
DFKKZPE	Payment lot: Error message for payment item
DFKKZPT	Payment Lot: Data for Partial Clearing of a Payment
DFKKZR	Payment form
DFKKZS	Payment lot: Further selections
DFKKZV	Payment Lot: Enhancement of Note to Payee
DFK006BX	Note to Payee - Texts
TFK012	Bank clearing accounts

Authorization Objects

F_KKZK
F_KK_KUKON
S_CFC_AUTH

Possible values

F_KK_SOND
011 Reopen Closed Payment Lot
012 Reopen Closed Returns Lot
013 Change Bank Data for Repayment from Payment Lot
014 Change Check Number in Closed Check Lot

Function Modules / BAPI

Function Module	Description
FKK_PAYMENT_BATCH_CLARIFY_ITEM	Klärungsbearbeitung für eine Zahlung
FKK_PAYMENT_BATCH_LOCK_ITEM	Zahlungsposition sperren
FKK_PAYMENT_MANUAL_MAINTAIN	Process Payment Lot
FKK_PAYMENT_BATCH_POST	Buchen eines Zahlungsstapels
FKK_SELTAB_RESOLVE_EXTERNALS	Auflösen externer Selektionen (T_SELTAB wird verändert)
FKK_OPEN_ITEM_DUPLICATE_CHECK	Prüfen, ob Posten selektiert sind, die schon zum Ausgleich vorgemerkt sind
FKK_CREATE_DOC_MASS_AND_CLEAR	Buchen Beleg mit Ausgleich im Vetragskontokorrent (Massendaten)
FKK_PAYMENT_BATCH_FIND_PAYMENT	Zahlungsstapelposition zu einem Zahlungsbeleg ermitteln
FKK_NOTE_TEXT_READ	Finds stored contract account info by text of note to payee
VKEZ_PAYMLOT_BATCH_READ_0950	IS-IS-CD 0950: Zahlungsstapelübernahme - Selektion ergänzen

BAPI

BAPI	Description
BAPI_CTRACPAYMINC_APPEND	Add Payments to Payment Lot
BAPI_CTRACPAYMINC_CLOSE	Close Payment Lot
BAPI_CTRACPAYMINC_CREATE	Create Payment Lot
BAPI_CTRACPAYMINC_RELEASE	Release Payment Lot
BAPI_CTRACPAYMINC_SCHEDULE	Post Payment Lot via Job

Programs

Program	Description
RFKKKA01	FORM PAYMENT_LOT_POS_SELECT_WRITE
RFKKKA01	FORM PAYMENT_LOT_POS_SELECT_CREATE
RFKKKA01	FORM BANK_STATEMENT_PROCESS

Reports

Report	Description
RFKKZSTB	Post payment lot
RFKKZE00	Transfer program for payment lot
RFKKKA00	Data Transfer from FI Bank Statement to Payment/Returns Lot
RFKKPLADJ	Payment Lot: Correct Incorrect Status

Events

Event	Description	Sample Module
0210	Clearing: Selection Criteria: External -> Internal	FKK_SAMPLE_0240, ISU_ALLOCATION_EVENT_0240
0211	Payment Lot: Propose Key for New Lot	FKK_SAMPLE_0211
0215	Payment Lot: Copy Bank Details from Clarification	FKK_SAMPLE_0215
0220	Payment Lot: Swap Selections	FKK_SAMPLE_0220
0221	Payment Lot: Selection Proposal f. Where-Used Txt	FKK_SAMPLE_0221
0222	Payment Lot: Include Screen for Customer Fields	FKK_SAMPLE_0222
0230	Payment Lot: Exchange All Selections	FKK_SAMPLE_0230
0231	Payment Lot: Supplement Credit Card Data for Posting	FKK_SAMPLE_0231
0232	Payment Lot: Additional Data for Item	FKK_SAMPLE_0232
0233	Payment Lot: Set Payment Date for Interest Calculation	FKK_SAMPLE_0233
0234	Payment Lot: Before Posting	FKK_SAMPLE_0234
0235	Payment Lot: Limit Search for Similar Keys	FKK_SAMPLE_0235
0240	Payment Header: Check Header	FKK_SAMPLE_0240, ISU_ALLOCATION_EVENT_0240
0241	Payment Lot: New Reconciliation Key	FKK_SAMPLE_0241
0242	Payment Lot: Check Item	FKK_SAMPLE_0242, FKK_EVENT_0242_CVS, ISU_ALLOCATION_EVENT_0242_NEW
0243	Payment Lot: Add Item	FKK_SAMPLE_0243
0262	Payment Lot: Check Additional Selection	FKK_SAMPLE_0262
0950	Payment Lot Transfer: Increase Selection	FKK_SAMPLE_0950
0951	Übernahme Zahlungsstapel: Zahlungsstapelkopf ergänzen	FKK_SAMPLE_0951
0953	Account Stmt Transfer: Supplement Payment Item	FKK_SAMPLE_0953
0954	Account Statement Transfer: Supplement Payment Lot Header	FKK_SAMPLE_0954
0956	Acct Statement Tfr: Supplement Pymt Order Lot Hdr	FKK_SAMPLE_0956
0957	Acct Statement Tfr: Supplement Payment Order Item	FKK_SAMPLE_0957
6027	Cash Desk: Additional Info for Payment Lot	FKK_SAMPLE_6027

Function Groups

Function Group	Description	Program
FKZ0	Payment processing	SAPLFKZ0
FKZ0AR	Payment Lot: Archive Accesses	SAPLFKZ0AR
FKZ0GOS	Generic Services for Payment Lot	SAPLFKZ0GOS
FKZ0S	Services for Payment Lot	SAPLFKZ0S
FKZ1	Return payment requests	SAPLFKZ1
FKZ2	Service Functions for Payments	SAPLFKZ2
FKZ3	Payment Form Number Administration	SAPLFKZ3
FKZ4	Service Modules for Payment Lot	SAPLFKZ4
FKZ5	Payment Orders	SAPLFKZ5
FKZ6	Services for Payment Lot	SAPLFKZ6

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