Document Transfer
Introduction
During the transfer of open items, the system clears the selected items and posts them to the target account.
Using the program Master Data Transfer, you can transfer master data and at the same time transfer the transaction data belonging to the master data (this function is released only for the industry component Public Sector Contract Accounts Receivable and Payable - IS-PS-CA).
Using the program Transferring Open Items and Requests, you can transfer open business partner items and requests at the same time (this function is released only for the industry component Public Sector Contract Accounts Receivable and Payable - IS-PS-CA).
You can only transfer open receivables or credits. When the transfer is made, the system does not determine any new G/L accounts for the posting. This means that no new postings are made to receivables and revenue accounts. If the original contract account also contains items assigned to contracts, you have to enter a target contract for each of the contracts determined by the transaction. You can only carry out the transfer without specifying a target contract if the target contract account is not based on contracts. If the original contract account has postings that are only assigned to contract accounts, then the system also posts them in this way in the transfer document. In this case, specifying a target contract is irrelevant.
In event 5100 you can override the stipulation that you have to enter a target contract for items that were originally posted to a contract.
During the transfer, the system clears the selected items and posts them to the target account. Most of the posting information is transferred. The new items only differ from the original items in their origin and posting date. The receivables account, due date, transaction name, and dunning and interest information remain the same for these items.
During the transfer, the system does not perform account determination again for the new items. However, this makes it easier to read the account balance display, since you can recognize the transferred items directly from the transaction and transaction text. In event 5110, you can define whether existing payment and dunning locks are retained. If the target account for the transfer posting is a contract account that belongs to a collective bill account, the collective bill is updated automatically.
You can transfer:
- Individual items – receivables and credits (see also the explanations for transfer postings in Clarifying Credits )
- All items of a business partner
- All items of a contract account
- All items of a contract
Items from an installment plan In this case, existing installment plans are deactivated automatically and a new installment plan is created for the amount of the remaining open, original receivables.
Items that belong to a collective bill The collective bill is updated automatically.
You can also reverse the transfer document.
Sample Transaction Codes
| Transaction Code | Description |
|---|---|
| FP40 | Transfer Itenms |
| FPU5 | Transfer Documents to Another Accunt (only for FS-CD/Insurance in the past) |
| FPMDT | Transfer of Master Data and Transaction Data (only for IS-PS-CA) |
| FP40N | TransferItems and Requests (only for IS-PS-CA) |
Sample Perocess Flow
Customizing
FICAIMG
>Contract Accounts Receivable and Payable
>Business Transactions
>Transfers
>Define Transfer Reasons
>Define Default Value for Transfer Reason
>Define Specifications and Default Values for Transfer
>Define Specifications Dependent on Transfer Reason
>Define Transactions for the Transfer of Items and Requests
Number Range Object
Posting Areas:
| Posting Area | Description |
|---|
Tables
| Table | Description |
|---|---|
| TFK051 | Transfer Reasons |
Authorization Objects
Function Modules / BAPI
| Function Module | Description |
|---|---|
| FKK_BP_LINE_ITEMS_TRANSFER | Transfer of Open Items |
| FKK_TRANSFER_ITEMS_XBLNR | XBLNR in Pakete aufteilen und umbuchen |
| FKK_TRANSFER_MISC_ADJUST | Zusatzangaben zu offenen Posten übernehmen |
| FKK_TRANSFER_ALL | Anordnungen und offene Posten transferieren |
| FKK_TRANSFER_OPENITEM_SELECT | Selektion von offenen Posten für Transfer |
| BAPI_CTRACDOCUMENT_TRANSFER | BAPI: Transfer of Open FI-CA Items |
Events
| Event | Description | Sample Module |
|---|---|---|
| 0980 | Transfer Postings: Check Entries | FKK_SAMPLE_0980, ISU_SAMPLE_0980 |
| 0982 | Transfer Postings: Check Master Data | FKK_SAMPLE_0982 |
| 0984 | Transfer Postings: Check Line Items | FKK_SAMPLE_0984 |
| 0986 | Transfer Postings: Additional Actions | FKK_SAMPLE_0986 |
| 0988 | Tfr Posting to Other Company Code: Check Target Acct Rel. | FKK_SAMPLE_0988 |
| 0989 | Tfr Pstg to Other Company Code: Screen for Add. Selection | FKK_SAMPLE_0989 |
| 0990 | Tfr Posting to Other Company Code: Validity of Application | FKK_SAMPLE_0990, ISUTM_EVENT_0990 |
| 5085 | Transfer Items: Define Selection Criteria | FKK_SAMPLE_5085 |
| 5110 | Transfer Items: Determine Document Locks | FKK_SAMPLE_5110 |
| 5115 | Transfer Items: Comparison of Source/Target Contract Account | FKK_SAMPLE_5115 |
| 5120 | Transfer Items: Determine Additional Specifications | FKK_SAMPLE_5120 |
| 5122 | Transfer Items: Additional Information | FKK_SAMPLE_5122 |
| 5125 | Transfer Open Items: Payment on Account | FKK_SAMPLE_5125, ISUTM_EVENT_5125 |
| 5130 | Transfer Open Item: Split Criterion | FKK_SAMPLE_5130 |
| 5800 | Master Data Transfer: Check Authorization (Display) | FKK_SAMPLE_5800 |
| 5801 | Master Data Transfer: Check If Transfer Is Allowed | FKK_SAMPLE_5801 |
| 5802 | Master Data Transfer: Determinie Contract Objects | FKK_SAMPLE_5802, FMCA_EVENT_5802 |
| 5803 | Master Data Transfer: Determing Target Contract Account | FKK_SAMPLE_5803 |
| 5804 | Mass Data Transfer: Display Tree Structure (Name) | FKK_SAMPLE_5804, FMCA_EVENT_5804 |
| 5805 | Master Data Transfer: Change Contract Acct(Prtnr-Spec.Data) | FKK_SAMPLE_5805 |
| 5806 | Master Data Transfer: Transfer Contract to Contract Account | FKK_SAMPLE_5806, FMCA_EVENT_5806 |
| 5807 | Master Data Transfer: Follow-On Activities | FKK_SAMPLE_5807, FMCA_EVENT_5807_SAMPLE |
| 5808 | Master Data Transfer: Activation | FKK_SAMPLE_5808, FMCA_EVENT_5808 |
| 5809 | Master Data Transfer: Deletion of Contract | FKK_SAMPLE_5809, FMCA_EVENT_5809 |
| 5810 | FKK_SAMPLE_5810, FMCA_EVENT_5810 | |
| 6515 | Requests: Change of Data Before Transfer | FKK_SAMPLE_6515 |
Function Groups
| Function Group | Program | Description |
|---|---|---|
| FKU1 | SAPLFKU1 | FI-CA: Transfer Open Items |
| FICA_MDT | SAPLFICA_MDT | Master Data Transfer Incl. Trans. Data |
| FKU4 | SAPLFKU4 | Transfer of Open Items and Requests |
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Updates in progress - Stay Tuned..!!!