Correspondence
Introduction
You can create correspondence based on individual requests, such as account information, or based on mass requests, such as invoice printing, dunning notices, or returns notifications.
Determine Sender:
It is the standard company code determined from the contract account. You can custolize settings with event 760.
Determine Recepient:
The business partner in a business process receives correspondence.
Moreover, at contract account or business partner level you can define alternative (replacing the original recepient) and additional recipients (Both original and additional recepinet receives correspondence). You can custolize settings with event 770.
Determine Address:
You can define one address type for each correspondence type. Correspondence of this type is then sent to this address type. You can add custom logic to determine the address via event 0773.
Correspondence Type: It groups correspondence of the same category & define which data can be temporarily stored in the correspondence container for creating correspondence.
Single correspondence: It can be created as required from a business transaction for individual business partners.
Individual Correspondence:
You create single correspondence as required from a business transaction for individual business partners.
Sample correspondences:
| Correspondence Type | Usage |
|---|---|
| Changes to contract account (0004) | If a customer notifies you of changes to his bank details, once you have changed the bank data for the contract account, you can send the customer a confirmation. |
| Installment plan (0005) | If you have agreed on installment payments with a customer, you can send him an installment plan notification. |
| Interest notification (0007) | If you calculate interest on a customer's items, you can notify him or her of this. |
| Cash desk receipt (0009) | Document for customer |
| Cash desk closing (0010) | Printout of cash desk closing |
| Security deposit request (0012) | You use this correspondence type if you want to request a security deposit from a customer. |
| Account information (0013) | Account information is printed separately on customer request. |
| Document (0014) | When you are displaying or changing documents, you can also print them. |
| Cash security deposit interest notification (0018) | You can use this correspondence type to inform your customers of interest on cash security deposits. |
| Online check (0021) | You use this correspondence type to create individual outgoing checks online for customers. |
| Payment form from account balance (0022) | If, for example, a customer informs you by telephone that he wishes to pay arrears, you can display the account balance to determine the items concerned and then send a payment form from the account balance. |
| Master data change (0030) | You can use this correspondence type to inform your business partners about changes to their master data (business partner, contract account, contract). |
| Clarification notification (0032) | If you cannot assign a credit, in credit clarification, you can create and print a clarification notification for the business partner concerned. |
| Query regarding incoming payment clarification (0035) | Queries addressed to the house bank or others affected by a clarification case in a payment lot |
| Bank data change (0036) | Confirmation of changes to bank data in the transaction Change Bank Data. |
| Dispute cases (Dispute Management) (0038) | Definition of correspondence addresses for use in Dispute Case Processing in SAP Dispute Management. |
| Request (0039) | Printing of requests and standing requests. |
| Bank data change (0040) | Confirmation of changes to payment card data in the transaction Change Bank Data |
| Generic PDF form (0400) | Manual Correspondence Creation |
Mass Correspondence:
You create periodic correspondence for periodically recurring business transactions for a number of business partners.
Sample correspondences:
| Correspondence Type | Usage |
|---|---|
| Returns (0001) | If a bank return arises from a debit or collection procedure, a check deposit, or a payment, you can send the customer a returns notification and/or a payment form. |
| Account statement (0002) | Account statements show a customer's receivables and payables and are created periodically. |
| Dunning (0003) | You use dunning notices to remind business partners that their payables are overdue and to request payment. |
| Payment advice note (0006) | In Contract Accounts Receivable and Payable, payment advice notes are covering letters for outgoing payments. They are entered when the note to payee text exceeds the length of the Note to Payee field. They are therefore a supplement to the note to payee. |
| Payment form for installment plan (0008) | If you have agreed on installment payments with a customer, you can send him payment forms for the individual installments. |
| Check (0015) | You use the check correspondence type for the mass creation of checks if, for example, you want to make payments of credits to your customers as part of a final invoicing. |
| Payment notification (0019) | You can use payment notifications to confirm incoming payments and to request information about the payment from the customer. |
| Correspondence dunning notice (0020) | You can use correspondence dunning notices to request specific correspondence such as tax statements or broker reports. You can also use correspondence type 0020 for dunning inbound correspondence so that you can send your customer a reminder before the correspondence is actually due. These reminders are realized as an optional dunning level. |
| Reminder before expiry of tax exemption (0023) | Using the transaction Monitor Tax Exemption, you can monitor the validity of tax exemptions. If the key date for the expiry of an exemption has been reached, the program creates a correspondence for each contract account checked |
| Contract account balance notification (0026) | A balance notification contains the account balance of a business partner. The balance is created on the basis of open items. Event 9552 can be used to decide whether a balance notification is to be created or not. |
| Business partner statement (0029) | A business partner statement contains all the open items for a business partner. The balance is created on the basis of open items. |
| Notification of bills, credit memos (0031) | In SAP Biller Direct , you can inform your customers about new bills or credit memos by SMS or e-mail. |
| Write-off notification (0034) | In a write-off notification, you can inform customers that you are waiving certain receivables or parts of receivables. |
| Invoicing in Contract Accounts Receivable and Payable (0042) | The invoicing documents created in Invoicing in Contract Accounts Receivable and Payable are sent to customers as invoices. |
| Promise to pay (0045) | You can send correspondence to the business partner when a promise to pay is created and in the case where a promise to pay is not fulfilled. |
| SEPA mandate (0047) | After a bank is changed or a new bank is created, you can have the system automatically create a correspondence request for the automatically changed or created SEPA mandate. |
| SEPA direct debit pre-notification (0048) | The system creates a correspondence request with correspondence type 0048 for each direct debit pre-notification. |
| Contract confirmation (provider contract) (0050) | When you conclude new contracts, you can send a contract confirmation to business partners. |
| Dunning telephone list (3003) | Using correspondence type 3003, you can use the correspondence recipient control to enter an alternative business partner in the telephone list created in the dunning activity run. |
Sample Transaction Codes
| Transaction Code | Description |
|---|---|
| Transaction Short Description | |
| EFRM | Print Workbench: Application Form |
| FPCC0002 | Create Account Statements |
| FPCC0026 | Balance Notification Account Creation |
| FPCC0029 | Create Business Partner Statement |
| FPCC0034 | Generate Write-Off Notification |
| FPCOPARA | Correspondence Printing |
Sample Perocess Flow
Customizing
FICAIMG
>Contract Accounts Receivable and Payable
>Basic Functions
>Correspondence
Number Range Object
Posting Areas:
| Posting Area | Description |
|---|
Tables
| Table | Description |
|---|---|
| DFKKCOD | Correspondence - Correspondence Data |
| DFKKCODCLUST | Correspondence - Correspondence Cluster Data |
| DFKKCOH | Correspondence - Correspondence Header |
| DFKKCOHI | Correspondence - Correspondence History |
| DFKKCOMA | Correspondence Dunning |
| DFKKCOMAKT | Correspondence Dunning Activities |
| DFKKCORRRFDT | Cluster Table for Correspondence Data |
Authorization Objects
Possible values
Function Modules / BAPI
| Function Module | Description | Other Info |
|---|---|---|
| EFG_PRINT Print | workbench: application form printing | Here the generated function module of the application form is called with statement CALL FUNCTION l_genfunc |
| EFG_PRINT_EXPAND | Print workbench: print interface by using dispatch control | This function module calls the EFG_PRINT. |
| FKKCORR_DFKKCOH_SELECT | Selection function module for correspondences | Here the DFKKCOH select statement is located. |
| FKKCORR_PRINT_DFKKCOH_SET | Print correspondence request | This function module sets the print information in database table DFKKCOH. |
| FKK_GET_ARC_CORR | Structures of archived documents for GPART and VKONT | Calls function module AS_API_READ to read archived correspondences |
| BAPI | Description |
|---|
Events
| Event | Description | Sample Module |
|---|---|---|
| 0295 | Returns: Process Contract Account | |
| 0700 | Correspondence: Print Returns | |
| 0701 | Correspondence: Create Returns | |
| 0702 | Correspondence: Print Account Statement | |
| 0703 | Correspondence: Create Account Statement | |
| 0704 | Correspondence: Print Dunning Notice | |
| 0705 | Correspondence: Create Dunning Notice | |
| 0706 | Correspondence: Print Billing Document | |
| 0707 | Correspondence: Create Billing Document | |
| 0708 | Correspondence: Print Installment Plan | |
| 0709 | Correspondence: Create Installment Plan | |
| 0710 | Correspondence: Print Payment Advice Note | |
| 0711 | Correspondence: Create Payment Advice Note | |
| 0712 | Correspondence: Print Interest | |
| 0713 | Correspondence: Create Interest | |
| 0714 | Correspondence: Print Quotations | |
| 0715 | Correspondence: Create Quotations | |
| 0716 | Correspondence: Print Security Request | |
| 0717 | Correspondence: Create Security Request | |
| 0718 | Correspondence: Print Account Information | |
| 0719 | Correspondence: Create Account Information | |
| 0720 | Correspondence: Print Pledgee Notification | |
| 0721 | Correspondence: Create Pledgee Notification | |
| 0722 | Correspondence: Free -> Print | |
| 0723 | Correspondence: Free -> Create | |
| 0724 | Mass Activity: Correspondence Printing, Move Parameters | |
| 0725 | Correspondence: Create Checks | |
| 0726 | Correspondence: Print Cash Sec.Dep.Interest | |
| 0727 | Correspondence: Create Cash Sec.Dep.Interest | |
| 0728 | Correspondence: Print Payment Forms for Instlmts | |
| 0729 | Correspondence:Create Payment Forms for Instlmts | |
| 0730 | Correspondence: Print Tax Office Certificate | |
| 0731 | Correspondence: Create Tax Office Certificate | |
| 0732 | Correspondence: Print Clearing Information | |
| 0733 | Correspondence: Create Clearing Information | |
| 0734 | Correspondence: Print Payment Plan Info | |
| 0735 | Correspondence: Create Payment Plan Info | |
| 0736 | Correspondence: Print Commission Documentation | |
| 0737 | Correspondence: Create Commission Documentation | |
| 0740 | Correspondence: Print Correspondence Dunning | |
| 0741 | Correspondence: Create Correspondence Dunning | |
| 0751 | Correspondence: Create Bal. Int. Calc. for Ins.Obj | |
| 0752 | Correspondence: Print Bal. Int. Calc. for Ins. Obj | |
| 0753 | Correspondence: Create FSCM Biller Direct Information | |
| 0754 | Correspondence: Print FSCM Biller Direct Information | |
| 0755 | Correspondence: Print Payment Form | |
| 0756 | Correspondence: Create Payment Form | |
| 0757 | Correspondence: Print Tax Exemption | |
| 0758 | Correspondence: Create Tax Exemption | |
| 0759 | Inbound Correspondence: General Actions | |
| 0760 | Correspondence: Sender Determination | |
| 0762 | Correspondence: Create Change Information | |
| 0763 | Correspondence: Print Change Information | |
| 0765 | Single Correspondence: Determine Charge Schedule | |
| 0766 | Correspondence: Print Request | |
| 0767 | Correspondence: Create Request | |
| 0768 | Correspondence: Determine Language | |
| 0770 | Correspondence: Recipient Determination | |
| 0773 | Correspondence: Determine Address Type | |
| 0774 | Correspondence: Determine Archive Identification | |
| 0775 | Correspondence: Dispatch Control Determination | |
| 0778 | Correspondence: Determine Application Form | |
| 0780 | Correspondence: Check Accuracy of Correspondence Procedure | |
| 0783 | Correspondence: Print Debit Memo Notification | |
| 0784 | Correspondence: Create Debit Memo Notification | |
| 0785 | Correspondence: Calculate Account Balances | |
| 0786 | Correspondence: Calculate Balances from Tfr Pstgs | |
| 0787 | Correspondence: Create/Print General Correspondence | |
| 0790 | Correspondence: Determine Due Date | |
| 0791 | Correspondence: Credit Clarification | |
| 0792 | Correspondence: Credit Clarification | |
| 0793 | Individual Correspondence: Data Assignment | |
| 0794 | Individual Correspondence: Entry Check | |
| 0795 | Individual Correspondence: Generation Call | |
| 0796 | Print Correspondence: Default User Parameters | |
| 0797 | Individual Correspondence: After Printing | |
| 0799 | Correspondence: Output Reason for Not Printing | |
| 0801 | Single Correspondence: Print Bank Letter | |
| 0802 | Single Correspondence: Create Bank Letter | |
| 0803 | Correspondence: Incorrect Bank Data | |
| 0804 | Correspondence: Incorrect Bank Data | |
| 0830 | Security Deposit: Form Printout | |
| 1130 | Correspondence: Document Attribute for Charges Determination | |
| 1384 | DMS: Filtering of Correspondence before Addition | |
| 1720 | Mass Activity: Correspondence Printing | |
| 1721 | Mass Activity: Correspondence Printing, Move Parameters | |
| 1746 | Mass Activity: Dunning Incoming Correspondence | |
| 1747 | Mass Activity: Dunning Incoming Correspondence, Move Params | |
| 1760 | Mass Activity: Print Installment Plans | |
| 1761 | Mass Activity: Installment Plan Printing (Move Parameters) | |
| 1830 | Mass Activity: Correspondence for Write-Offs | |
| 1831 | Mass Activity: Correspondence for Write-Offs, Move Params | |
| 1832 | Mass Activity: Correspondence for Write-Offs, Item Selection | |
| 1907 | Correspondence: Create Balance Notification for Account | |
| 1908 | Correspondence: Print Balance Notification for Account | |
| 1913 | Correspondence: Determine Contract Account for Partner | |
| 1914 | Correspondence: Print Master Data Change | |
| 1915 | Correspondence: Create Master Data Change | |
| 1916 | Correspondence: Master Data Change - Additional Data | |
| 1917 | Correspondence: Create Write-Off | |
| 1918 | Correspondence: Print Write-Off | |
| 2060 | Interest: Print | |
| 2823 | ICWC Documents: Conversion of Search Profile | |
| 2824 | ICWC Documents: Add Additional Correspondence Entries | |
| 3050 | Installment Plan: Print | |
| 6040 | Cash Desk: Print Receipts | |
| 6041 | Cash Desk: Create Receipt | |
| 6042 | Cash Desk: Print Receipt | |
| 6045 | Cash Desk: Print Closing | |
| 6046 | Cash Desk: Create Closing | |
| 6305 | Boleto: Print | |
| 9552 | Balance Confirmation: Check Balance | |
| R765 | Account Change, Create Correspondence | |
| R766 | Account Change, Print Correspondence | |
| R810 | Correspondence: Print ISU Move-Out Document | |
| R815 | Correspondence: Create ISU statement | |
| R820 | Welcome Letter: Create Correspondence | |
| R825 | Welcome Letter: Print Correspondence | |
| R830 | Corresp.: ISU Tarif Change Letter -> Print | |
| R835 | Corresp.: ISU Tarif Change Letter -> Create |
*TFK070A tables tells which FI-CA event is called for a certain correspondence type.
| Function Group | Program | Description |
|---|---|---|
| FKK2 | SAPLFKK2 | FI-CA Correspondence: Container |
| FKK3 | SAPLFKK3 | FI-CA Correspondence - Converting Function |
| FKK4 | SAPLFKK4 | FI-CA Correspondence: Account Statements |
| FKK5 | SAPLFKK5 | FI-CA Correspondence: Dunning |
| FKK6 | SAPLFKK6 | FI-CA Correspondence: Installment Plan |
| FKK7 | SAPLFKK7 | FI-CA Correspondence: Installment Plan |
| FKKCORR_PRINT | SAPLFKKCORR_PRINT | Correspondence: Print Modules |
| FPAR02 | SAPLFPAR02 | FI-CA - Processing Archived Correspondence |
| Package | Description |
|---|---|
| FKK2 | FI-CA Correspondence: Container |
| FKKC | Contract Accounts Receivable and Payable: Correspondence |
| FKKCORR | Correspondence Tool |
Archiving Object
FI_MKKCORR
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